Who is issuing authority for social security card

In the event that the employee has the documents but has merely forgotten to bring them in to complete the form in a timely manner, the department should attach a note to the I-9 form explaining the reason for the delay in completing the I-9 form within 3 business days.

Q: What if the person is unable to provide any of the required documents or receipts for replacement documents within 3 business days? A: The employee should be terminated immediately. Q: If someone accepts a job but will not start immediately, can the I-9 be processed when the employee accepts the job? Q: Can I accept a photocopy, scanned image through email or facsimile of a document presented by an employee? The person completing Section 2 is responsible for examining the original documents to determine if they reasonably appear genuine and relate to the employee presenting them.

There is only one exception where a copy is allowed and that is a certified copy of a birth certificate, bearing an official seal. Q: Are there social security cards that are not acceptable for List C?

If the social security card has one of the following restrictions, it cannot be used for I-9 documentation of employment eligibility, regardless of citizenship status. Q: May I accept a social security card that has been laminated?

However, if you have any reason to believe that the laminated document being presented is not genuine you can refuse the document and request a different List C document. Metal replicas or plastic reproductions of the social security card are not acceptable for Form I-9 purposes. Q: May I accept an expired document? As of March 2, expired documents are no longer acceptable.

A: This document is evidence of both identity and employment eligibility. It is not found in List A because List A documents are limited to those designated by Congress in the law.

Q: Are a passport and visa the same thing? The unexpired foreign passport is a List A document but the visa is not an acceptable document for the I The visa and the passport serve two distinct purposes. The visa is a document that shows permission for entry into the United States.

There are 22 different nonimmigrant visa categories, not all of which would make the employee eligible for employment. The passport is a formal document issued by an authorized official of a country to one of its citizens to allow for exit from and reentry into the country.

Q: Are both unexpired and expired passports acceptable List A documents? As of March 2, , expired documents are no longer acceptable. Q: If someone indicates a limited duration work authorization at the time of hire and upon reverification the individual produces a social security card as proof of employment eligibility, should I ask for a DHS work authorization document?

Q: May I accept a receipt for application of a replacement document? A: Yes, with clarification. The most common receipt presented is for a replacement social security card. This may be accepted for purposes of completing the I-9 form and then within 90 days from the receipt date, the employee should present the actual document for review.

Note: if the employee is hired for less than 3 days, a receipt may not be accepted. Q: May I create the case in E-Verify if a receipt for a replacement document is presented?

A: It depends. If the document is being used to prove identity e. If the document is being used for employment eligibility e. Regardless of whether the case can be created or not in E-Verify, the actual document is required to be submitted to the employer once received. A: Document abuse occurs when an individual is asked to present more documents than necessary or different documents than those presented during the I-9 process.

One example is copying all documents presented rather than just those used to complete the I Q: If I choose not to present my social security card for the I-9, why am I still required to provide a copy of the card with my hire paperwork?

Card example is below. Form first introduced in January of and phased out over a period of time. In addition to the photograph, this form also contains the bearer's signature and fingerprint. Is issued between and do not have document numbers or expiration dates and are valid indefinitely. If presented with this version of the card, enter "AAA" as the document number on the I Revised in August , this version was the first Alien Registration Card to contain an expiration date on every card.

Usually is valid for ten years from the date of issue. The expiration date indicates when the card expires and must be renewed. It does NOT indicate that the alien's status has expired. The card was modified in January when a white box was added behind the fingerprint. The new card is a credit card type document.

The front of the card contains a photo, fingerprint, and signature of the rightful holder. The reverse contains a standard bar code, magnetic strip, and a two-dimensional bar code which contains a unique card, biographic, and biometric data.